[Sigcabinet] Proposed changes to annual report form

Fri Oct 3 09:37:24 EDT 2008

Actually, I said "no" to quite a few SIGs this year.  I think the 
justification portion is pretty important.  Also the "you must get it in 
by August 15th" will cut down on some SIGs who don't think about it 
until later.  This was one of the recommendations of the 2005 Steering 
Cte too.  And I agree with you that stockpiling funds is bad.  I'm 
trying to keep the running balances below $1K for everyone except III 
and USE, who have extenuating circumstances (and raise their own funds 
to cover them).  I also like the idea of a cap on _membership_ related 
funds (again, recognizing the theory that SIGs that do external 
fundraising should be able to keep the money they raised).

Also, we're hoping to get a new model for funds allocation ready for a 
vote next year - and that would take care of much of this rollover 
craziness.  I know it's driven me nuts for 10 years to fight over 
rollover crap in SIG Cab every year - and it sounds like Shelly too.

KT

Richard Hill wrote:
> We do need to think about the ramifications of this.
>
> I don't think anyone has a problem with a SIG stockpiling $ for a _purpose_.
>
> But IF, and I do mean IF, all SIGs start requesting this automatically, and
> why wouldn't they, the individual SIGs will accumulate $ without a plan or
> purpose.  Those funds can get large over a number of years.
>
> That would lock those funds up so that ASIS&T could not use them, despite
> the SIGs not using them.  If 20 SIGs have funds of $2K each, that is $40,000
> that is on the balance sheet but cannot be used.
>
> Ultimately I would expect the Board to impose a cap - accumulate funds up to
> $x, then everything over goes back.
>
> I know it is not automatic that a SIG gets the $ just because it requests
> them, but that forces a difficult decision on the SIG Cabinet, saying "no."
>
> Think a bit about the consequences.
>
> Dick
>
> _____
> Richard B. Hill
> Executive Director
> American Society for Information Science and Technology
> 1320 Fenwick Lane, Suite 510
> Silver Spring, MD  20910
> Fax: (301) 495-0810
> Voice: (301) 495-0900 
>
>   
>> -----Original Message-----
>> From: sigcabinet-bounces at asis.org [mailto:sigcabinet-bounces at asis.org] On
>> Behalf Of swarwick at sprynet.com
>> Sent: Friday, October 03, 2008 9:12 AM
>> To: KT Vaughan; Sigcabinet at mail.asis.org
>> Subject: Re: [Sigcabinet] Proposed changes to annual report form
>>
>> Liked the form, but am a bit confused about the fund rollover. At the top
>> it asks if you want to rollover 100% of your balance, and toward the
>> bottom it explains about rolling over 50% of your funds. I'm afraid
>> everyone will check the 100% and it expect it to happen and ignore the 50%
>> part at the bottom.  If you want to include a rollover request at the top
>> I think it should state: Do you want to roll-over funds to the next fiscal
>> year?   If yes be sure to provide full details as requested in item #.
>>
>> Now this fund rollover item may become obsolete if the financial model
>> changes (something I have long advocated).
>>
>> KT should the SIG Cabinet officers meet briefly before the meeting? I
>> arrive late Friday night.
>>
>> Shelly
>>
>> -----Original Message-----
>>     
>>> From: KT Vaughan <ktlv at email.unc.edu>
>>> Sent: Oct 2, 2008 5:20 PM
>>> To: Sigcabinet at mail.asis.org
>>> Subject: [Sigcabinet] Proposed changes to annual report form
>>>
>>> Hi all -
>>> I have been working on bringing some of our documents into line with
>>> proposed edits that were approved in 2005.  I've got the Annual Report
>>> form ready for y'all to look at.  It has been streamlined to some
>>> extent, and the due dates have been changed to agree with the discussion
>>>       
>> >from that earlier Cabinet.  Please send me your comments.  URL:
>>     
>>> http://www.asis.org/wiki/chapters-sigs/index.php/Activities_Report_form.
>>>
>>> Approval of this form will be on the agenda for SIG Cabinet.  Other
>>> agenda items include:
>>>
>>> - Roll call of SIGs
>>> - Congratulations of the SIG Awards winners (SIGs III and USE for SIG of
>>> the Year, Karen Fisher for SIG Member, and the SIG USE book for SIG
>>> Publication).
>>> - Recognition of SIG officers and SIG Cabinet Advisors
>>> - (Re)election of SIG Cabinet Advisors (we have 4 candidates for 3 seats)
>>> - Discussion and motion: Financial structure for the SIGs.  I would like
>>> to have a motion passed to empower the SIG Cab Steering Cte (us) to
>>> investigate and recommend models for financial organization of the SIGs.
>>> - Discussion and motion: Updates and modifications of the SIG Officer's
>>> Manual and Annual Report form.
>>>
>>> We only have 90 minutes for all of this, and I expect the financial
>>> structure discussion could get heated (it always does!).  If you have
>>> suggestions for additions to the agenda, though, I'm happy to pack in as
>>> much as we can.  :)  Also, I'll need volunteers for timekeeper,
>>> notetaker, and someone (not Kevin) to help count ballots.  Steve Hardin
>>> (parliamentarian) should be there to do the last as well.
>>>
>>> KT
>>> SIG Cabinet Director, 2007-09
>>>
>>> --
>>> KTL Vaughan
>>> Pharmacy Librarian
>>> Health Sciences Library
>>>
>>> Clinical Assistant Professor of Pharmacy
>>> School of Pharmacy
>>>
>>> CB 7585
>>> University of North Carolina at Chapel Hill
>>> Chapel Hill, NC 27599-7585
>>> Phone: 919 966 8011
>>> Fax: 919 966 5592
>>> Email: ktlv at email.unc.edu
>>>
>>>
>>> _______________________________________________
>>> Sigcabinet mailing list
>>> Sigcabinet at mail.asis.org
>>> http://mail.asis.org/mailman/listinfo/sigcabinet
>>>       
>> S.Warwick
>> swarwick at sprynet.com
>> _______________________________________________
>> Sigcabinet mailing list
>> Sigcabinet at mail.asis.org
>> http://mail.asis.org/mailman/listinfo/sigcabinet
>>     
>
>
>   

-- 
KTL Vaughan
Pharmacy Librarian
Health Sciences Library	

Clinical Assistant Professor of Pharmacy
School of Pharmacy

CB 7585
University of North Carolina at Chapel Hill
Chapel Hill, NC 27599-7585
Phone: 919 966 8011
Fax: 919 966 5592
Email: ktlv at email.unc.edu

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