[Sigcabinet] Proposed changes to annual report form

[Richard Hill]

We do need to think about the ramifications of this.

I don't think anyone has a problem with a SIG stockpiling $ for a _purpose_.

But IF, and I do mean IF, all SIGs start requesting this automatically, and
why wouldn't they, the individual SIGs will accumulate $ without a plan or
purpose.  Those funds can get large over a number of years.

That would lock those funds up so that ASIS&T could not use them, despite
the SIGs not using them.  If 20 SIGs have funds of $2K each, that is $40,000
that is on the balance sheet but cannot be used.

Ultimately I would expect the Board to impose a cap - accumulate funds up to
$x, then everything over goes back.

I know it is not automatic that a SIG gets the $ just because it requests
them, but that forces a difficult decision on the SIG Cabinet, saying "no."

Think a bit about the consequences.

Dick

_____
Richard B. Hill
Executive Director
American Society for Information Science and Technology
1320 Fenwick Lane, Suite 510
Silver Spring, MD  20910
Fax: (301) 495-0810
Voice: (301) 495-0900 

> -----Original Message-----
> From: sigcabinet-bounces at asis.org [mailto:sigcabinet-bounces at asis.org] On
> Behalf Of swarwick at sprynet.com
> Sent: Friday, October 03, 2008 9:12 AM
> To: KT Vaughan; Sigcabinet at mail.asis.org
> Subject: Re: [Sigcabinet] Proposed changes to annual report form
> 
> Liked the form, but am a bit confused about the fund rollover. At the top
> it asks if you want to rollover 100% of your balance, and toward the
> bottom it explains about rolling over 50% of your funds. I'm afraid
> everyone will check the 100% and it expect it to happen and ignore the 50%
> part at the bottom.  If you want to include a rollover request at the top
> I think it should state: Do you want to roll-over funds to the next fiscal
> year?   If yes be sure to provide full details as requested in item #.
> 
> Now this fund rollover item may become obsolete if the financial model
> changes (something I have long advocated).
> 
> KT should the SIG Cabinet officers meet briefly before the meeting? I
> arrive late Friday night.
> 
> Shelly
> 
> -----Original Message-----
> >From: KT Vaughan <ktlv at email.unc.edu>
> >Sent: Oct 2, 2008 5:20 PM
> >To: Sigcabinet at mail.asis.org
> >Subject: [Sigcabinet] Proposed changes to annual report form
> >
> >Hi all -
> >I have been working on bringing some of our documents into line with
> >proposed edits that were approved in 2005.  I've got the Annual Report
> >form ready for y'all to look at.  It has been streamlined to some
> >extent, and the due dates have been changed to agree with the discussion
> >from that earlier Cabinet.  Please send me your comments.  URL:
> >http://www.asis.org/wiki/chapters-sigs/index.php/Activities_Report_form.
> >
> >Approval of this form will be on the agenda for SIG Cabinet.  Other
> >agenda items include:
> >
> >- Roll call of SIGs
> >- Congratulations of the SIG Awards winners (SIGs III and USE for SIG of
> >the Year, Karen Fisher for SIG Member, and the SIG USE book for SIG
> >Publication).
> >- Recognition of SIG officers and SIG Cabinet Advisors
> >- (Re)election of SIG Cabinet Advisors (we have 4 candidates for 3 seats)
> >- Discussion and motion: Financial structure for the SIGs.  I would like
> >to have a motion passed to empower the SIG Cab Steering Cte (us) to
> >investigate and recommend models for financial organization of the SIGs.
> >- Discussion and motion: Updates and modifications of the SIG Officer's
> >Manual and Annual Report form.
> >
> >We only have 90 minutes for all of this, and I expect the financial
> >structure discussion could get heated (it always does!).  If you have
> >suggestions for additions to the agenda, though, I'm happy to pack in as
> >much as we can.  :)  Also, I'll need volunteers for timekeeper,
> >notetaker, and someone (not Kevin) to help count ballots.  Steve Hardin
> >(parliamentarian) should be there to do the last as well.
> >
> >KT
> >SIG Cabinet Director, 2007-09
> >
> >--
> >KTL Vaughan
> >Pharmacy Librarian
> >Health Sciences Library
> >
> >Clinical Assistant Professor of Pharmacy
> >School of Pharmacy
> >
> >CB 7585
> >University of North Carolina at Chapel Hill
> >Chapel Hill, NC 27599-7585
> >Phone: 919 966 8011
> >Fax: 919 966 5592
> >Email: ktlv at email.unc.edu
> >
> >
> >_______________________________________________
> >Sigcabinet mailing list
> >Sigcabinet at mail.asis.org
> >http://mail.asis.org/mailman/listinfo/sigcabinet
> 
> 
> S.Warwick
> swarwick at sprynet.com
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