[Sigmet-officers] Annual Meeting Workshop/Tutorial Submission

Christine Meschede christine.meschede at hhu.de
Wed May 9 04:10:20 EDT 2018


Dear all,


I agree with Shenmeng. As soon as we decide on the fees, I will post the 
call for papers on our website.
I assume the submission dates are set as described in the workshop proposal?
Will there be a sponsorship by Elsevier/Altmetric/Figshare/Others like 
last year?
I can also create a submission site on EasyChair.


Best,
Christine



Am 09.05.2018 um 05:12 schrieb Xu, Shenmeng:
>
> Neil, I just found that in the initial version of the proposal you set 
> the fees as below (although you deleted that in the final submission):
>
> Members: $100    Non-members: $140   Student members: $60   (what 
> about student non-members?)
>
>
> This means that for each person we will compensate around $120-130 
> from our existing funds, given the prices provided by ASIS&T. For 
> students, we can waive the rebate for them (thus giving them the 
> additional $30-40 discount). I personally think these sound about 
> reasonable. What do you guys think?
>
> We also need to decide the early-bird, advance, and onsite fees I think.
>
> Thank you!
>
>
> Best,
>
> Shenmeng
>
>
> ------------------------------------------------------------------------
> *From:* Sigmet-officers <sigmet-officers-bounces at asist.org> on behalf 
> of Smalheiser, Neil R <neils at uic.edu>
> *Sent:* Tuesday, May 8, 2018 1:12:15 PM
> *To:* sigmet-officers at mail.asis.org
> *Subject:* [Sigmet-officers] Annual Meeting Workshop/Tutorial Submission
>
> *Below is our notification that the workshop was accepted at the 
> annual conference. I think this is the 8^th year in a row?*
>
> *Note that we have the first day of the conference, all day, Nov 10. *
>
> *Note that lunch will be served (as well as continental breakfast and 
> afternoon snack). This does not come out of the SIG budget.*
>
> *Note, also, that nonmember speakers can have their registration paid 
> for from SIG funds, if they were not planning to attend the conference 
> anyway. *
>
> *Note that we need to tell ASIST before May 14 how we plan to handle 
> discounts for students (members and nonmembers could be handled 
> differently). Let’s discuss.*
>
> *Also, I never got much feedback about inviting keynote speakers. Now 
> that there is an exact date we should make invitations for one or two 
> speakers.*
>
> *Neil*
>
> **
>
> Congratulations. I’m pleased to let you know that your Annual Meeting 
> Workshop/Tutorial Proposal entitled /Metrics 2018: Workshop on 
> Informetric and Scientometric Research/ has been accepted for 
> presentation at the 2018 ASIS&T Annual Meeting. Congratulations!
>
> Your workshop/tutorial will take place as follows:
>
> Saturday, November 10, 2018 from 9 am- 5 pm
>
> Every effort has been made to accommodate scheduling requests and to 
> maximize the use of our available rooms. If you are aware of any 
> conflict or the timing of your session makes it impossible for one of 
> your presenters to attend, please let us know right away. *We cannot 
> make any amendments to the schedule after May 14*.
>
> This year we are enacting a new process for pricing and profit sharing 
> with SIGs that host workshops and tutorials. Rather than asking SIGs 
> to keep track of the revenue and expenses from their sessions, ASIS&T 
> will handle all of the logistics and finances for the workshops and 
> simply rebate to the host SIG a per-capita credit for each attendee at 
> their session. SIGs hosting full-day sessions will receive a credit of 
> $40 back per person and SIGs hosting a half-day session will receive a 
> credit of $30 back per person. These amounts are based on the 
> per-person cost to host a workshop which are considerably higher for 
> full-day sessions given the need to provide lunch. Due to the 
> logistical challenges of controlling who does and does not participate 
> in lunch during the meeting, we are unable to allow SIGs to opt out of 
> giving lunch to their attendees. Based on last-year’s workshop 
> accounting, this system will allow SIGs to make roughly the same 
> amount of profit on their session as they did last year with 
> considerably less confusion and more predictability. And best of all, 
> you’re guaranteed not to lose money on a session which has happened in 
> the past. If more than one SIG is co-hosting the session, the rebate 
> will be split evenly among the SIGs unless otherwise requested prior 
> to the meeting.
>
> Your attendees will receive the following as part of their registration:
>
> Half-Day Morning Workshops: Continental Breakfast & Mid-Morning 
> Refreshment Break
>
> Half-Day Afternoon Workshops: Afternoon Break with Snack
>
> Full-Day Workshop: Continental Breakfast, Mid-Morning Refreshment 
> Break, Box Lunch, Afternoon Break with Snack
>
> If you wish to provide anything additional to your attendees, please 
> let us know as soon as possible and not later than the end of August. 
> The expense for that would be charged directly to the SIG at cost.
>
> SIG workshops will be priced as follows:
>
> *SIG Half-Day*
>
> 	
>
> Early Bird
>
> 	
>
> Advance
>
> 	
>
> On-Site
>
> Member
>
> 	
>
> $      130.00
>
> 	
>
>  $      155.00
>
> 	
>
>  $        180.00
>
> Non-Member
>
> 	
>
> $      160.00
>
> 	
>
>  $      185.00
>
> 	
>
>  $        210.00
>
>
> 	
> 	
> 	
>
> *SIG Full-Day*
>
> 	
> 	
> 	
>
> Member
>
> 	
>
> $      230.00
>
> 	
>
>  $      255.00
>
> 	
>
>  $        280.00
>
> Non-Member
>
> 	
>
> $      260.00
>
> 	
>
>  $      285.00
>
> 	
>
>  $        310.00
>
> This pricing represents a $30 discount off of the non-SIG workshop 
> pricing. Rather than offering a discount to SIG members, we are 
> assuming that all ASIS&T members could be SIG members and they receive 
> an additional $30 discount as a member.
>
> Should your SIG wish to offer an additional discount to students, you 
> may do that in one of two ways. You may choose to waive your rebate 
> for students, thus giving them the additional $30-40 discount. 
> Alternatively, you may fund those discounts from existing SIG funds or 
> through an external sponsorship. Please let us know that you wish to 
> do that *not later than May 14* so that the discount can be reflected 
> in the registration system. We cannot process requests for discounts 
> once registration has opened.
>
> DeVonne Parks, Director of Meetings & Events, will be in touch soon 
> requesting additional information about your session. Please remember 
> that all presenters must be registered for the session. You may use 
> SIG funds to register non-member presenters who would not otherwise be 
> attending the meeting.
>
> Please let me or DeVonne know if you have any questions about your 
> session.
>
> Warm regards,
>
> Lydia
>
> ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
>
> Lydia S. Middleton, MBA, CAE
>
> Executive Director
>
> Association for Information Science & Technology (ASIS&T)
>
> 8555 16^th Street, Suite 850 | Silver Spring, MD 20910
>
> +1 301.495.0900 x1100
>
>
>
> _______________________________________________
> Sigmet-officers mailing list
> Sigmet-officers at mail.asis.org
> http://mail.asis.org/mailman/listinfo/sigmet-officers

-- 
Christine Meschede, B.Sc., B.A., M.A.

Heinrich Heine University Düsseldorf
Dept. of Information Science

Building 24.53.01.85
Universitätsstr. 1
40225 Düsseldorf
Germany

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