[Chapters-l] RE: [Asis-l] ASIST Chapter Assembly Summer Update

Fri Jul 30 10:00:41 EDT 2004

Note one correction.

Karen said: > Until the new membership system is in place, chapters that
need updated
> chapter membership rosters should request them by by emailing Vanessa Foss
> at vhay at asis.org.  

Vivian Hay is not at ASIS.  The correct address is Vanessa Foss
<vfoss at asis.org>.

Dick Hill

------------
Richard Hill
Executive Director
American Society for Information Science and Technology
1320 Fenwick Lane, Silver Spring, MD  20910 
FAX: (301) 495-0810
Voice: (301) 495-0900
www.asis.org

> -----Original Message-----
> From: asis-l-admin at asis.org [mailto:asis-l-admin at asis.org] On Behalf Of
> karen howell
> Sent: Friday, July 30, 2004 3:09 AM
> To: asis-l at asis.org; chapters-l at asis.org
> Subject: [Asis-l] ASIST Chapter Assembly Summer Update
> 
> Dear ASIST Chapter Officers and Members,
> 
> I am sending this Summer Update to the asis-l as well as chapters-l
> listserv, to communicate with as many chapter officers and chapter members
> as possible.
> 
> ASIST Digital Library
> 
> The ASIST Thesaurus has now been updated and can be used to index
> materials to be included in an ASIST Digital Library.  The next step is to
> work with Wiley on their costs to develop a digital library and thesaurus
> for the ASIST publications.  Other issues are what content is available to
> be included in the ASIST Digital Library.
> 
> ASIST Web Site Redesign
> 
> The ASIST Web design team has completed an analysis of the current ASIST
> website and a proposal for redesigning the site to offer better navigation
> and services.  The team will present their report and projected cost
> estimates to the ASIST Board in late August.
> 
> Award Nominations Now Online
> 
> You can now submit award nominations electronically, using a modification
> of the same system (START from smartconf.com) that has worked well for
> submissions for the ASIST meetings and summits.  ASIST Headquarters has
> implemented this online system for all ASIST awards.
> 
> Electronic award submissions has greatly eased the work of award
> nominators, eliminating the need to photocopy, collate, and mail multiple
> copies of award nomination packages.  Submitting an award nomination is
> now a matter of going to the electronic submission form and attaching a
> Word, Excel, Postscript, or PDF file, instead of making a mad dash from
> the photocopier to the UPS or FedEx office.
> 
> Award jurors can view the nominations by logging into a web site, rather
> than shuffling  through piles of paper.
> 
> The Chapter of the Year Award nominations are due August 31, and you can
> check out the electronic submission system at
> http://www.asis.org/awards/chapyear.htm.  Also on that site is a Word
> template of the checklist/nomination form, which you download and modify
> as necessary as you create your nomination package.
> 
> New ASIST Chapter Membership System - An Update
> 
> Many chapter officers have been looking forward to a new online ASIST
> membership system.  According to Dick Hill, ASIST Executive Director, the
> new ASIS&T membership system is being tested this summer and they are
> ironing out problems with importing and converting data from the previous
> membership system.
> 
> Later this year, chapter officers will be able to test and send feedback
> about the system to ASIS&T Headquarters. When the system is up and
> running, chapter officers will be able to get online reports about their
> membership, and chapter members will be able to enter/correct information
> online.  These improvements will be a great help in identifying new
> members and their interests as well as in planning programs.
> 
> Important:
> Until the new membership system is in place, chapters that need updated
> chapter membership rosters should request them by by emailing Vanessa Foss
> at vhay at asis.org.  I suggest that you cc: Dick Hill at rhill at asis.org,
> Beata Panagopoulos at beata_Panagopoulos at harvard.edu, and Karen Howell at
> khowell at usc.edu so others are aware of the request and can follow up as
> needed.
> 
> Communication from ASIST Board and Chapter Assembly
> 
> Communication is very important to chapter officers and they want to know
> more about what is being planned or work on.  One good source of
> information is the ASIST President's Column, which was inaugurated by the
> current ASIST President, Samantha Hastings. To read the columns, go to
> www.asis.org and look for the President's Corner links listed in the
> Latest News section.
> 
> My goal is to send out quarterly updates.  This message is the Summer
> update.  The Spring update was sent to the chapters-l listserv, but we
> discovered that not all chapter officers received the update.
> 
> It appears that neither ASIST HQ nor the Chapter Assembly has a complete
> current list of chapter officers' names and contact information.
> Apparently there are separate sets of information which are not kept in
> sync, making it difficult to identify the current contact names and
> information.  The chapters-l listserv has not been coordinated with the
> chapter membership database or the chapters web page.
> 
> Until the new ASIST membership system is in place, I have asked Beata
> Panagopoulos and the Chapter Advisors to help me verify current status and
> info so that we have one reliable way to contact chapter officers.  Once
> the new membership system is in place, all chapter member and officer
> information will be kept in one central repository.
> 
> In the meantime, I will send the Chapter Assembly quarterly updates to
> both asis-l and chapters-l.
> 
> ASIST Chapter Officers Web Pages - In the Works
> 
> I am in the early stages of gathering content for new web pages for ASIST
> Chapter Officers.  The current ASIST Chapters web page lists officers and
> contact information, and some of that information.  I expect this
> information to be updated shortly.  However, I believe there is a need to
> develop better "institutional memory" about ASIST services for chapter
> officers. There is uneven knowledge about what can be done and how to get
> it done.  Some possibilities for Web page content include information
> about applying for ASIST Chapter Development grant funds, sample grant
> proposals, using ASIST HQ to process online registrations for chapter
> programs, and setting up electronic mailing lists through ASIST.  Stay
> tuned as we will want your ideas and content development skills!
> 
> New Session at ASIST Annual - Chapter Assembly Planning Breakfast
> 
> This year I have worked with Dick Hill to schedule more time for ASIST
> Chapter Assembly during the Annual Meeting, so chapter officers have
> opportunities to share common concerns and strategies.  In addition to the
> ASIST Chapter Assembly Business Meeting on Sunday, November 14, from 9-
> 10:30 a.m., I have been able to schedule an all-new Chapter Assembly
> Planning Breakfast on Tuesday, November 16 from 7:00am to 8:30 am.
> 
> So please do send us your ideas on what you'd like to discuss at the
> breakfast meeting.  I will be working with the Chapter Advisors and Beata
> Panagopoulos, the Deputy Director, to organize the planning breakfast and
> will send out more information as we get closer to the meeting.
> 
> Save These Dates
> 
> It's not too early to mark your calendar for the ASIST Annual Meeting in
> Providence, Rhode Island, on November 12-17, 2004.
> 
> Sunday, November 14 - 9:00am - 10:30am
> Chapter Assembly Business Meeting & Chapter Awards Presentation - Please
> send your Chapter Assembly Representative, Chapter Chair, and any other
> chapter members who are attending the Annual Meeting!
> 
> Sunday, November 14 - 5:00pm
> Leadership Development Program - This program is always very helpful for
> ASIST leaders such as chapter officers.  I highly recommend attending for
> tips and great networking with other ASIST members.
> 
> Tuesday, November 16 - 7:00am - 8:30am - NEW
> Chapter Assembly Planning Breakfast - This year Chapter Assembly is trying
> a new format, similar to the SIG Planning Sessions.  We are holding a
> planning session where chapter officers can share similar issues and
> strategies for recruiting volunteers, organizing programs, and sustaining
> a healthy chapter.  Officers can brainstorm solutions and learn from each
> other.
> 
> Tuesday, November 16 - 12noon to 1:00pm
> Awards Luncheon - ASIST Awards will be announced at this luncheon,
> including the ASIST Chapter of the Year Award.
> 
> Tuesday, November 16 - 3:30pm - 5:30pm
> ASIST Annual Business Meeting - Come hear the current ASIST President's
> Report and the incoming President's inaugural talk.
> 
> And of course, mark your calendar for the plenary session by Tim Berners-
> Lee, Monday, November 15, 10am to 12 noon.
> 
> Conference registration is online at
> http://www.asis.org/Conferences/AM04/registration.html.
> 
> Enjoy your summer, and hope to see you this fall at the ASIST Annual
> Meeting!
> 
> Best regards,
> 
> Karen Howell
> ASIST Chapter Assembly Director
> 
> 
> 
> 
> 
> 
> --
> Karen Howell
> Vice-Chair for Strategic Planning
> Committee on Information Services
> and
> Director, Center for Scholarly Technology
> Information Services Division
> University of Southern California
> Los Angeles, CA  90089-2571
> (213) 740-2033 voice
> (213) 740-8460 FAX
> khowell at usc.edu
> 
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