[Asistregional] ASIST Febrary 19 Program at Rutgers - Update and Action Items 25 January

[Chirag Shah]

To give you some idea about food: it’d be about $15/person for lunch and $5/person for coffee break. Once someone gives me a better estimate for number of people, I can get a proper estimate/invoice.

Hope this information help with sponsorship and/or setting the registration fees.

Chirag

> On Jan 26, 2016, at 2:23 PM, Leach, Michael R. <mrleach at fas.harvard.edu> wrote:
> 
> Hello Heather and Chirag,
> 
>     The costs will mostly (perhaps completely) be covered by the registration fee.   There is also the possibility of using some Chapter program funds to help with expenses.
> 
>      Tricia has a possible lead on some corporate sponsorship, that could help cover food costs.
> 
>      I'll pull together a more detailed budget and share that with folks - I just need some potential food costs.
> 
>     Publicity - yes, we need to get on that.   Anyone want to work with me on doing that?  I can do the initial write-up/blurbs, but we'll need to identify the best local social network venues/communication channels to distribute the info.   
> 
>     And "welcome" to the Rutgers University Student Chapter officers - who were just added to this group.
> 
> Thanks.
> 
> Michael
> 
> 
> 
> From: Asistregional <asistregional-bounces at asis.org <mailto:asistregional-bounces at asis.org>> on behalf of Heather D. Pfeiffer <heatherdpfeiffer at gmail.com <mailto:heatherdpfeiffer at gmail.com>>
> Sent: Tuesday, January 26, 2016 2:05 PM
> To: asistregional at mail.asis.org <mailto:asistregional at mail.asis.org>
> Subject: Re: [Asistregional] ASIST Febrary 19 Program at Rutgers - Update and Action Items 25 January
>  
> Michael,
> 
> Is the idea that the Chapters are paying for the room, or was the plan for the SIGs to put up the money for the room?
> 
> -Heather
> 
> On Tue, Jan 26, 2016 at 11:42 AM, Chirag Shah <chirags at rutgers.edu <mailto:chirags at rutgers.edu>> wrote:
> Michael,
> 
> I have booked a room in the library for the whole day. Its capacity is 65. Couldn’t get any bigger room anywhere around. If we do have more than 65, we may need to go to a different campus at Rutgers (we have like five!).
> 
> This room is booked for the whole day and will cost us around $500. Are we ok with it?
> 
> I also booked a couple of classrooms at SC&I for the afternoon. Each of them can accommodate 40. 
> 
> Everything depends on number of participants. We also need to start announcing this event given we are so close to it.
> 
> Chirag
> 
>> On Jan 25, 2016, at 2:07 PM, Leach, Michael R. <mrleach at fas.harvard.edu <mailto:mrleach at fas.harvard.edu>> wrote:
>> 
>> Folks,
>> 
>>    Attached is the updated program planning document, with a list of action items.  
>> 
>>    About the order of action items:
>> 
>> 1. Chirag - room confirmation is priority #1.  Others - if you think my estimates of possible attendees is incorrect, speak up quickly!!
>> 
>> 2. IF ANYONE knows folks who can be speakers (see the various action items), especially from local program, please speak up.  This includes the "un-conference" session in the afternoon.
>> 
>> 3.  I will send out a "logistics" list in a day or two, detailing things like publicity, registration, food, etc.  Naturally, we need to confirm speakers before this.  
>> 
>>     Questions?  Other ideas?  Etc.  Let me/us know.
>> 
>>    Thanks.
>> 
>> Michael
>> 
>> 
>> 
>> Michael Leach
>> Head, Collection Development
>> Cabot Science Library, Harvard University
>> 1 Oxford St., Cambridge, MA 02138 USA
>> 1-617-495-0791 <tel:1-617-495-0791> (phone); mrleach at fas.harvard.edu <mailto:mrleach at fas.harvard.edu>
>> 
>> 
>> 
>>    
>> <ASIST_Regional_Meeting_Program__Details_ActionItems_v25an16.docx>_______________________________________________
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