[Sigsti-l] SIG-STI Meeting Minutes, 10.27.08

[Elisabeth Jones]

Hi all,

Below are the minutes from the planning meeting held October 27, at  
the ASIS&T Annual Meeting in Columbus. Enjoy!

-Elisabeth

SIG – STI

Meeting Minutes

27 October 2008



Agenda:

Officer reports

Transfer of chair and awards for previous officers

Election of new officers

Outreach

Workshop @ next annual meeting

Sessions for next year



I.               Officer Reports

a.     Currently 333 members: 166 individuals, 167 institutions

b.     $666 in the current funds ~$450 for the funds going forward

c.      Weimao Ke, doctoral student winner from the University of  
North Carolina, Chapel Hill, received the CAS Student Travel Award:  
took a photo

II.             Officially transferred the chair from Phillip Edwards  
lately of the University of North Carolina, Chapel Hill to John  
D’Ignazio, of Syracuse University

III.           Recruitment of new officers (includes a brief  
description of the positions) – officer candidates were elected as a  
slate unanimously

a.     Chair elect (learning position to help the chair) –Airong Luo  
of the University of Michigan

b.     Secretary/Treasurer (takes notes at the annual planning  
meeting, watches the budget, communicates with ASIS&T headquarters to  
issue checks: cover part of annual operating cost of CHMINF-L  
listserv, help out non-ASIST members to travel to Annual Meetings and  
serve as STI-sponsored panelists,) - Elisabeth Jones of the University  
of Washington

c.      Communications officer (vets the listserv and does the  
newsletter): nomination in absentia from the new chair: Robert Downs  
of Columbia University’s Center for International Earth Science  
Information Network (CIESIN)

d.     Awards coordinator (arranges money transfer from CAS for the  
student travel award, runs selection process for award) – no change  
Jian Qin of Syracuse University has held this position for many years

e.     Webmaster – – no change Darcy Duke of MIT has held this  
position for many years

                                                i.     Debate about  
merging with the communications position by having a wiki rather than  
the website

IV.            Outreach

a.     Is there something the SIG needs to do to get new members or  
reach out to the association?

b.     Several panels at current and recent annual meetings that  
should have the SIG’s name on it given the topic but doesn’t. If that  
SIG does all the work, people aren’t pleased when other SIGs appear  
and take the credit implicitly by appearing on the program

                                                i.     Solution: the  
SIG should push more to participate/share on panels

                                               ii.     Solution: Two  
staff should participate in the all SIG meeting to cover more bases of  
interest and set up collaborations

c.      Is there a way to reach out to data scientists/data librarians  
to let them know about ASIST and SIG/STI? There is a growing need for  
such positions and people are filling them – they should be involved  
and join.

d.     As the SIG thinks about panels, we should focus on how the  
information is handled and viewed internationally

V.              Proposed panels for next year’s Annual Meeting

a.     Sharing data across boundaries – 3 speakers from at least three  
diff countries (at least one from Canada). Also three disciplines –  
would be a hat trick! panel shepherd: Joe Hourcle/Gail Hodge

b.     Data librarian / data scientist: best practices/ongoing  
projects – panel shepherd: Jian Qin/Elisabeth Jones

c.      Social practices of data sharing in Int’l Librarianship  
(developed vs. developing) – panel shepherd: Airong Luo

d.     Education of science data curation: strategies for student  
recruitment, teaching methods, balancing scientist participation,  
curriculum development – panel shepherd: John D’Ignazio

VI.            Workshop (1/2 day or whole day) - Training Session on  
How to do Data Librarianship – a DASER conference

a.     May have problems because they are looking for funding from NSF  
& next year’s conf is in Canada

b.     Could propose doing it with local SIG (PNW) as workshop in  
Seattle the weekend before ASIST and get sponsorship from Boeing/ 
Microsoft– decided to pursue this idea



~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
Elisabeth Jones
Doctoral Student
The Information School
University of Washington
eaj6 at u.washington.edu