[Sigmet-officers] Sigmet-officers Digest, Vol 5, Issue 13

Mon Mar 21 16:34:45 EDT 2011

Dear All,

I just had the  first draft of invitation letter for external reviewers.
Would you please give some comments?

https://docs.google.com/document/d/19OtWEVjhHZ-HgU0pwp_SKhuG__D59IiMRi8s8PCynzI/edit?hl=en&authkey=COnH2WM#

In the letter, I wrote that that the reviewing process will take place at
approximately April 10th, 2011 to May 5th, 2011. I know that we wrote in the
announcement that will would try to give feedback by the end of April, but I
agree with you that it might be not very possible to get feedback from
reviewers within 20 days. Will a 5-day extension make this better?

Here is a list of names who I can think of to be our potential
*external *reviewers.
Am I missing someone?

https://docs.google.com/document/d/1UD27kmxTEyqgbzEynWj6xGUB3eT-Yqmx8_FdcNAvp8A/edit?hl=en&authkey=CJ6o7MQD

Best,
Chaoqun Ni
On Mon, Mar 21, 2011 at 5:00 AM,  <sigmet-officers-request at asis.org> wrote:
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>   1. the letter to external reviewers (Jonathan Levitt)
>
>
> ----------------------------------------------------------------------
>
> Message: 1
> Date: Sun, 20 Mar 2011 11:02:18 -0700 (PDT)
> From: Jonathan Levitt <jonathan at levitt.net>
> Subject: [Sigmet-officers] the letter to external reviewers
> To: chni at indiana.edu
> Cc: sigmet-officers at mail.asis.org
> Message-ID: <937331.60393.qm at web1208.biz.mail.gq1.yahoo.com>
> Content-Type: text/plain; charset="utf-8"
>
> Hi Chaoqun,
> ?
> On Thuirsday I wrote "Chaoqun, could you please draft the letter to
external reviewers?"? Could ?ypu pleae let me know when you are likely to
send us your draft of the letter to external reviewers?
> ?
> Thanks,
> Jonathan.
> ?
>
>
> --- On Thu, 17/3/11, Jonathan Levitt <jonathan at levitt.net> wrote:
>
>
> From: Jonathan Levitt <jonathan at levitt.net>
> Subject: [Sigmet-officers] Paper contest: number of reviewers, letter to
reviewers
> To: sigmet-officers at asis.org
> Date: Thursday, 17 March, 2011, 11:59
>
>
>
>
>
>
>
> Dear all,
> ?
> Thanks for your latest suggestions.? We have at least four reviewers
amongst the officers and we have agreed to a maximum of four papers for
reviewer. To me the most urgent matters are for us to decide how many
external reviewers to enlist and for Chaoqun to contact them.
> ?
> Unfortunately we need to have enlisted reviewers before the April 10
deadline, but we won?t know how many papers to review until after the April
10 deadline (I sought to address this problem in my March 11 email).? Nor do
we know in advance what percentage of the people contacted will agree to
review. ?Has anyone any suggestions on how many external reviewers to
enlist??
> ?
> Whilst we decide on how many external reviewers to enlist, I suggest that
we prepare the letter to external reviewers.? Chaoqun, could you please
draft the letter to external reviewers?
> ?
> Best regards,
> Jonathan.
>
> ?
> --- On Mon, 14/3/11, Judit Bar-Ilan <barilaj at mail.biu.ac.il> wrote:
>
>
> From: Judit Bar-Ilan <barilaj at mail.biu.ac.il>
> Subject: Re: [Sigmet-officers] Paper contest: appointment of reviewers
> To: sigmet-officers at asis.org
> Date: Monday, 14 March, 2011, 6:30
>
>
>
> Dear All,
>
> It is very easy to set up evaluation criteria in Easy Chair. Overall
evaluation (on a scale of -3 to 3) and reviewer's confidence (on a scale of
0 to 4) are built in, and so are two textboxes, one for comments to the
authors and one for comments to the other program committee members. Instead
of a filling in the textbox it is possible to upload a file with the
comments . Additional rating criteria can be added easily. For the ISSI
conference these were:
> Significance of problem, Originality, Quality of methodology/treatment,
Validity of claims and interpretation, Integration into prior art, Quality
of writing and Overall assessment - all of these on a scale of 1 to 5.
>
> Obviously for the authors the free text narrative is much more important,
but for deciding on the winner(s), scoring might be helpful, although I
often find it difficult to assign scores to the evaluation criteria.
>
> For the paper contest we are supposed to give more detailed comments than
for the papers submitted to ISSI conference (some of my co-reviewers for
ISSI have not commented at all, or wrote 1-2 sentences), so I still think
that seriously reviewing 6 papers per reviewer is too much.
>
> Regards,
> Judit
>
>
> On Sat, Mar 12, 2011 at 11:52 PM, <sigmet-officers-request at asis.org>
wrote:
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>
> Today's Topics:
>
> ? 1. Re: Paper contest: appointment of reviewers (Jonathan Levitt)
>
>
> ----------------------------------------------------------------------
>
> Message: 1
> Date: Sat, 12 Mar 2011 13:52:48 -0800 (PST)
> From: Jonathan Levitt <jonathan at levitt.net>
> Subject: Re: [Sigmet-officers] Paper contest: appointment of reviewers
> To: sigmet-officers at mail.asis.org
> Message-ID: <403991.8284.qm at web1206.biz.mail.gq1.yahoo.com>
> Content-Type: text/plain; charset="utf-8"
>
> Dear all,
> ?
> Thanks Judit and Stasa for offering to review and for your interesting
feedback.?
> ?
> I suggested six reviews per reviewer, as: (a) ISSI asked me to review six
submissions and (b) the fewer the number of papers per reviewer the less
liable their normalised score.? I am happy for us to opt for a four peepers
per reviewer if we have a two stage review process; in the second stage the
most highly rated papers from the first stage are re-reviewed.?
> ?
> Judit wrote ?What is the time frame for reviewing??? According to the call
?Authors are invited to submit manuscripts by midnight EST on Sunday, the
10th April 2011, to the following website ... We expect to have provided
feedback on the submissions by the end of April 2011 and to have selected
the winner and runner-up soon afterwards.?
> ?
> Stasa wrote ?Is our reviewing process going to be open-ended (similar to
Scientometrics) where one just provides a narrative, or are we going to add
more structure (similar to JASIST) where one needs to ?grade? the paper on a
number of criteria we collectively determined are the most important in
addition to the narrative??? To me the review process and criteria need to
be consistent with the call.?
> ?
> Regarding the review process, according to the call ?The contest is
designed, not only to recognize promising student research relating to the
SIG, but also to provide feedback from specialists in the measurement of
information production and use. Students will receive this feedback well
before the deadline for submissions to the ASIS&T Annual Meeting? and ?There
will be a winner, runner-up and, depending on the quantity of strong papers,
a number of commended papers.? ?These extracts indicate that the SIG will
(a) provide feedback on student research and (b) select a winner and
runner-up. ?I suggest that in order to satisfy ?(a)? the reviewers will
provide narrative feedback and in order to satisfy ?b? they provide an
overall score for the paper that is then normalised.? Regarding the review
criteria, according to the call ?The reviewers will particularly reward
well-written, original research that has potential for publication in a
> ?peer-reviewed journal or for presentation at a refereed conference?; this
indicates that the review criteria should focus on (a) the quality of the
writing and (b) the potential for publication of the research.
> ?
> Stasa wrote ?I agree with Dietmar's suggestion that we have two reviewers
per paper and add the third only if there are notable differences between
the two reviewers.? ?I don?t understand how a third reviewer would help us
satisfy the stated criteria of the call and it is likely to lengthen the
process.? Perhaps someone will explain.
> ?
> Stasa wrote ?Who/when is going to create a template for reviewing in case
we want to go this route??? I think we need to agree on the criteria before
we can create a template for reviewing.? I found my reviewer template for
ISSI on the Easuchair system; I presume SIG/MET can arrange something
similar.? Judit, do you know how the reviewer template was arranged for
ISSI?
> ?
> Bes regards,
> Jonathan.
>
>
>
> --
> Judit Bar-Ilan
> Head of Department
> Department of Information Science
> Bar-Ilan University, Ramat Gan, 52900, Israel
> Tel: 972-3-5318351 Fax: 972-3-7384027
> email: barilaj at mail.biu.ac.il
>
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