[Sigmet-officers] Paper contest - response to Chaoqun
Jonathan Levitt
jonathan at levitt.net
Fri Jan 28 07:39:32 EST 2011
Dear All,
Chaoqun, thanks for your message and making the changes. I will respond to all the points you raise.
(1) Only three winners will be selected and rewarded one-year membership of ASIS&T, and only the first prize winner will be rewarded the conference registration. [I am not sure about how much SIGMET can afford toward this student paper contest. Do you have any funding plans for this?]
JL: As regards specifying that we will select three winners, I would prefer retaining a more flexible system that could reflect the strength and depth of the applications. I suggest that the SIG offers to select a winner, a runners-up and an unspecified number of ‘highly commended’ and ‘commended papers. To illustrate the problem, I describe an experience I had when reviewing for SIG II: One year only 11 papers were submitted. We decided on a two-stage review process, in which each judge picked a ‘top paper’ and then every judge reviewed the ‘top’ papers. The problem was that although two papers were universally regarded as far stronger than the others, we had to award prizes to the four papers that every judge considered to be worse than the two papers. In addition, the papers rated second were not singled out for special mention although it was universally regarded as stronger than the other runner-up papers.
JL: As regards funding, Casssidy applied for funding from ASIST. Cassidy, for how much did you apply and when do you expect to receive an answer to our application?
(2) I added to the announcement that "The research should be original works and has not been submitted to or published by other journals or conferences (but not ASIS&T) by the time it is submitted."
JL: I prefer: "The research should be original works that has not been published in a journal or be in the process of being considered by a journal at the time it is submitted to this contest.”
(3) I agree with all your concerns about the presentation issues on the submissions. I think that Stasa's idea that "selected papers automatically be admitted to main conference poster session" is very reasonable. I am also considering that maybe we can have the winners do posters at our workshop and do presentations at the main conference. How do you think?
JL: Which we could offer to ask the organiser(s) of the posters to accept all highly rated papers I don’t we can offer acceptance as posters without first clearing this with organiser(s) of the poster; this could be in later call but I don’t think we should delay the call in order to obtain consent. I think it is a good idea to offer that highly rated contestants present posters at our workshop, but I thinly we need to add something like ‘If the workshop is held, ....), as it is not certain that we will obtain approval for a workshop. As regards offering that highly rated contestants present at the main conference, I don’t think we can do this as the main conference has its own review system.
(4) I aggree with Jonathan that we should have an earlier deadline so that students can make some revisions and submit to the main conference. The deadline of submission for our paper contest is tentatively set to April 30th, which is about one month earlier than the deadline for main conference submission. How do you think?
JL: I prefer a much earl8uer date in April. My reasoning is as follows: there are 18 weeks from February 1 until the ASIST deadline and it would be disproportionate to allocate 13.5 of these weeks to finalising the call and students responding to the call only 4.5 of these weeks to reviewing, informing of outcomes and students revising their papers and submitting to the ASIST meeting. I recommend the following schedule: (a) initial call sent to the lists in first week of February, (b) deadline for submissions of Sunday April 10 and (c) deadline for notification of outcomes of Sunday May 8. This would give the students at least 23 days to revise for the conference; I write ‘at least, as we probably could notify contestants earlier than May 8. However I suggest allowing plenty of time for contingencies (e.g., a reviewer being ill or the SIG receiving far more applications than expected). In addition we need to leave time to discuss any changes in
the review process: to me a good strategy is likely to depend on the number of items to review.
Any other thought? All comments and suggestions are appreciated.
JL: I will look carefully at your Gooigle doc and get back to you.
Best regards,
Jonathan.
--- On Fri, 28/1/11, Chaoqun Ni <chni at indiana.edu> wrote:
From: Chaoqun Ni <chni at indiana.edu>
Subject: Re: [Sigmet-officers] Sigmet-officers Digest, Vol 3, Issue 13
To: sigmet-officers at asis.org
Cc: sigmet-officers at mail.asis.org
Date: Friday, 28 January, 2011, 6:17
Dear All,
Thank you so much for all the comments and suggestions you gave toward the paper contest planning draft.
I made some changes according to your thoughts, including:
(1) Only three winners will be selected and rewarded one-year membership of ASIS&T, and only the first prize winner will be rewarded the conference registration. [I am not sure about how much SIGMET can afford toward this student paper contest. Do you have any funding plans for this?]
(2) I added to the announcement that "The research should be original works and has not been submitted to or published by other journals or conferences (but not ASIS&T) by the time it is submitted."
(3) I agree with all your concerns about the presentation issues on the submissions. I think that Stasa's idea that "selected papers automatically be admitted to main conference poster session" is very reasonable. I am also considering that maybe we can have the winners do posters at our workshop and do presentations at the main conference. How do you think?
(4) I aggree with Jonathan that we should have an earlier deadline so that students can make some revisions and submit to the main conference. The deadline of submission for our paper contest is tentatively set to April 30th, which is about one month earlier than the deadline for main conference submission. How do you think?
Any other thought? All comments and suggestions are appreciated.
Best,
Chaoqun
On Thu, Jan 27, 2011 at 10:33 AM, <sigmet-officers-request at asis.org> wrote:
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Today's Topics:
1. Re: first draft of student paper contest (Stasa Milojevic)
2. duplication with AM; an early paper contest (Jonathan Levitt)
----------------------------------------------------------------------
Message: 1
Date: Thu, 27 Jan 2011 10:18:01 -0500
From: Stasa Milojevic <smilojev at indiana.edu>
Subject: Re: [Sigmet-officers] first draft of student paper contest
To: sigmet-officers at mail.asis.org
Message-ID: <4D418CA9.9070505 at indiana.edu>
Content-Type: text/plain; charset="utf-8"
Dear all,
I agree with Dietmar that the requirement for the consideration should
be that "the research not be published by the time of presentation,
and that the paper has not been submitted concurrently to the main
meeting". However, I can see that some students might want to present at
the main meeting. One way to go about that is to make an agreement with
the poster session organizer of the main conference that the awarded
papers get an automatic admission to the main conference poster session.
After all, these papers will be reviewed by the panel of experts.
Best,
Stasa
On 1/27/11 9:47 AM, Dietmar Wolfram wrote:
>
> Well done, Chaoqun!
>
> A few thoughts:
>
> - We're requesting the submission of papers possibly before we
> have heard back about the acceptance of the workshop proposal. If the
> current deadline for pre-con submissions is followed, we won't
> know before late June if it's accepted.
>
> - Can the SIG afford to provide prizes for up to five winners? Would
> we also pay for the winners' pre-con registration (likely to be around
> $100-$150) in addition to a monetary prize, ASIS&T membership,
> conference registration and accommodations?
>
> - I share the concern about double-dipping, where papers are also
> submitted to the main meeting. On the other hand, we're not promising
> a publication out of this. The prize is nice to add to one's CV, but
> it's the publication that will give a student more academic mileage. I
> don't think we want to be too strict about the publication status
> other than the research not be published by the time of presentation,
> and that the paper has not been submitted concurrently to the main
> meeting.
>
> Cheers,
>
> Dietmar
>
> ------------------------------------------------------------------------
>
> *From: *"Judit Bar-Ilan" <barilaj at mail.biu.ac.il>
> *To: *sigmet-officers at asis.org
> *Sent: *Thursday, January 27, 2011 7:01:53 AM
> *Subject: *Re: [Sigmet-officers] first draft of student paper contest
>
> Dear All,
>
> I don't think that it is reasonable to give the same presentation both
> at the workshop and one or two days later at the main conference. I
> think that we also want original works, not something that has already
> been published. Submitted elsewhere (journal or conference - but not
> ASIST) might be OK. I don't know about works that have already been
> presented at another conference without proceedings. These are my
> thoughts on this issue.
>
> Regards,
> Judit
>
> On Thu, Jan 27, 2011 at 12:00 PM, <sigmet-officers-request at asis.org
> <mailto:sigmet-officers-request at asis.org>> wrote:
>
> Send Sigmet-officers mailing list submissions to
> sigmet-officers at mail.asis.org <mailto:sigmet-officers at mail.asis.org>
>
> To subscribe or unsubscribe via the World Wide Web, visit
> http://mail.asis.org/mailman/listinfo/sigmet-officers
> or, via email, send a message with subject or body 'help' to
> sigmet-officers-request at mail.asis.org
> <mailto:sigmet-officers-request at mail.asis.org>
>
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> <mailto:sigmet-officers-owner at mail.asis.org>
>
> When replying, please edit your Subject line so it is more specific
> than "Re: Contents of Sigmet-officers digest..."
>
>
> Today's Topics:
>
> 1. first draft of student paper contest (Chaoqun Ni)
> 2. Re: first draft of student paper contest (Cassidy Sugimoto)
>
>
> ----------------------------------------------------------------------
>
> Message: 1
> Date: Thu, 27 Jan 2011 00:41:59 -0500
> From: Chaoqun Ni <chni at indiana.edu <mailto:chni at indiana.edu>>
> Subject: [Sigmet-officers] first draft of student paper contest
> To: sigmet-officers at mail.asis.org
> <mailto:sigmet-officers at mail.asis.org>
> Message-ID:
> <AANLkTi=uq4QOiQ4yGPJ=UQnu09ZEPzbkc5RGjtkXUQm=@mail.gmail.com
> <http://mail.gmail.com/>>
> Content-Type: text/plain; charset="iso-8859-1"
>
> Dear All,
>
> Here is the the first draft announcement for our student paper
> contest.
> Would you please give some comments and suggestions? Thanks.
>
> https://docs.google.com/document/d/1pMPN6bLag30ib42xm7qzn1s7XlPfuJwvQ9vJoi7UVPs/edit?authkey=CKvf4KsG&hl=en#
> <https://docs.google.com/document/d/1pMPN6bLag30ib42xm7qzn1s7XlPfuJwvQ9vJoi7UVPs/edit?authkey=CKvf4KsG&hl=en#>
>
>
> Best regards,
> Chaoqun Ni
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> ------------------------------
>
> Message: 2
> Date: Thu, 27 Jan 2011 00:50:52 -0500
> From: Cassidy Sugimoto <cassidysugimoto at gmail.com
> <mailto:cassidysugimoto at gmail.com>>
> Subject: Re: [Sigmet-officers] first draft of student paper contest
> Cc: sigmet-officers at mail.asis.org
> <mailto:sigmet-officers at mail.asis.org>
> Message-ID:
> <AANLkTi=sA6zrNZNNYsaOTf_q+OTnJ2cQTBTwXwGNfEyL at mail.gmail.com
> <mailto:sA6zrNZNNYsaOTf_q%2BOTnJ2cQTBTwXwGNfEyL at mail.gmail.com>>
> Content-Type: text/plain; charset="iso-8859-1"
>
> Thanks, Chaoqun! I made a few comments, but I think it looks great.
>
> My primary question is whether the person can also submit to the
> ASIS&T
> conference--we do not address whether the paper can be submitted
> to another
> venue or in press. Thoughts from other officers?
>
> On Thu, Jan 27, 2011 at 12:41 AM, Chaoqun Ni <chni at indiana.edu
> <mailto:chni at indiana.edu>> wrote:
>
> >
> > Dear All,
> >
> > Here is the the first draft announcement for our student paper
> contest.
> > Would you please give some comments and suggestions? Thanks.
> >
> >
> >
> https://docs.google.com/document/d/1pMPN6bLag30ib42xm7qzn1s7XlPfuJwvQ9vJoi7UVPs/edit?authkey=CKvf4KsG&hl=en#
> <https://docs.google.com/document/d/1pMPN6bLag30ib42xm7qzn1s7XlPfuJwvQ9vJoi7UVPs/edit?authkey=CKvf4KsG&hl=en#>
> >
> >
> > Best regards,
> > Chaoqun Ni
> >
> >
> > _______________________________________________
> > Sigmet-officers mailing list
> > Sigmet-officers at mail.asis.org <mailto:Sigmet-officers at mail.asis.org>
> > http://mail.asis.org/mailman/listinfo/sigmet-officers
> >
> >
>
>
> --
> Cassidy R. Sugimoto, PhD
> Assistant Professor
> School of Library and Information Science
> Indiana University Bloomington
> http://ella.slis.indiana.edu/~sugimoto
> <http://ella.slis.indiana.edu/%7Esugimoto><http://ella.slis.indiana.edu/%7Esugimoto>
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> http://mail.asis.org/mailman/listinfo/sigmet-officers
>
>
> End of Sigmet-officers Digest, Vol 3, Issue 11
> **********************************************
>
>
>
>
> --
> Judit Bar-Ilan
> Head of Department
> Department of Information Science
> Bar-Ilan University, Ramat Gan, 52900, Israel
> Tel: 972-3-5318351 Fax: 972-3-7384027
> email: barilaj at mail.biu.ac.il <mailto:barilaj at mail.biu.ac.il>
>
> _______________________________________________
> Sigmet-officers mailing list
> Sigmet-officers at mail.asis.org
> http://mail.asis.org/mailman/listinfo/sigmet-officers
>
>
> _______________________________________________
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> http://mail.asis.org/mailman/listinfo/sigmet-officers
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------------------------------
Message: 2
Date: Thu, 27 Jan 2011 07:33:43 -0800 (PST)
From: Jonathan Levitt <jonathan at levitt.net>
Subject: [Sigmet-officers] duplication with AM; an early paper contest
To: sigmet-officers at mail.asis.org
Message-ID: <428549.48840.qm at web1206.biz.mail.gq1.yahoo.com>
Content-Type: text/plain; charset="utf-8"
Thanks very much Chaoqun for your excellent first draft!
?
Cassidy wrote ?My primary question is whether the person can also submit to the ASIS&T conference.?? To me it depends on whether the person is submitting to the workshop or paper contest.?
?
I agree that a paper accepted for the conference should not be submitted for the workshop.? To me the matter seems less clear about the extent to which a workshop presentation could be on the same topic as an accepted poster.? As regards the paper contest, I agree with Dietmar that allowing people to submit anything that has not yet been published.?
?
Dietmar added that the paper should not have been submitted concurrently to the main meeting.? Stasa wrote ?I can see that some students might want to present at the main meeting. One way to go about that is to make an agreement with the poster session organizer of the main conference that the awarded papers get an automatic admission to the main conference poster session.? ?However this deprives an excellent paper of the opportunity to be in the main conference.? Another way around this is to arrange an early paper contest.? If we can evaluate the submitted papers by say May 10 then anyone who has submitted to the paper contest can make revisions and submit to the main conference before the May 31 deadline.? This way the paper contest can be a type of mentoring in that people keen to submit to the main conference would get reviewer feedback in time to submit a poster or paper to the main conference.
?
Best regards,
Jonathan.
--- On Thu, 27/1/11, Stasa Milojevic <smilojev at indiana.edu> wrote:
From: Stasa Milojevic <smilojev at indiana.edu>
Subject: Re: [Sigmet-officers] first draft of student paper contest
To: sigmet-officers at mail.asis.org
Date: Thursday, 27 January, 2011, 15:18
Dear all,
I agree with Dietmar that the requirement for the consideration should be that " the research?not be published?by the time of presentation, and?that the?paper has not been submitted concurrently to the main meeting". However, I can see that some students might want to present at the main meeting. One way to go about that is to make an agreement with the poster session organizer of the main conference that the awarded papers get an automatic admission to the main conference poster session. After all, these papers will be reviewed by the panel of experts.
Best,
Stasa
?
On 1/27/11 9:47 AM, Dietmar Wolfram wrote:
#yiv401990903 p {margin:0;}
Well done, Chaoqun!
?
A few thoughts:
?
- We're requesting the submission of papers?possibly before we have?heard back about the acceptance of the?workshop proposal. If the current deadline for pre-con submissions is followed, we won't know?before late June if?it's accepted.
?
- Can the SIG afford to provide prizes for up to five winners? Would we also pay for the winners' pre-con registration (likely to be around $100-$150) in addition to a monetary prize,?ASIS&T membership, conference registration and accommodations?
?
- I share the concern about double-dipping, where papers are also submitted to the main meeting. On the other hand, we're not promising a publication out of this. The prize is nice to add to one's CV, but it's the publication that will give?a student more academic mileage. I don't think we want to be too strict about the publication status other than?the research?not be published?by the time of presentation, and?that the?paper has not been submitted concurrently to the main meeting.
?
Cheers,
Dietmar
From: "Judit Bar-Ilan" <barilaj at mail.biu.ac.il>
To: sigmet-officers at asis.org
Sent: Thursday, January 27, 2011 7:01:53 AM
Subject: Re: [Sigmet-officers] first draft of student paper contest
Dear All,
I don't think that it is reasonable to give the same presentation both at the workshop and one or two days later at the main conference. I think that we also want original works, not something that has already been published. Submitted elsewhere (journal or conference - but not ASIST) might be OK. I don't know about works that have already been presented at another conference without proceedings. These are my thoughts on this issue.
Regards,
Judit
On Thu, Jan 27, 2011 at 12:00 PM, <sigmet-officers-request at asis.org> wrote:
Send Sigmet-officers mailing list submissions to
? ? ? ?sigmet-officers at mail.asis.org
To subscribe or unsubscribe via the World Wide Web, visit
? ? ? ?http://mail.asis.org/mailman/listinfo/sigmet-officers
or, via email, send a message with subject or body 'help' to
? ? ? ?sigmet-officers-request at mail.asis.org
You can reach the person managing the list at
? ? ? ?sigmet-officers-owner at mail.asis.org
When replying, please edit your Subject line so it is more specific
than "Re: Contents of Sigmet-officers digest..."
Today's Topics:
? 1. first draft of student paper contest (Chaoqun Ni)
? 2. Re: first draft of student paper contest (Cassidy Sugimoto)
----------------------------------------------------------------------
Message: 1
Date: Thu, 27 Jan 2011 00:41:59 -0500
From: Chaoqun Ni <chni at indiana.edu>
Subject: [Sigmet-officers] first draft of student paper contest
To: sigmet-officers at mail.asis.org
Message-ID:
? ? ? ?<AANLkTi=uq4QOiQ4yGPJ=UQnu09ZEPzbkc5RGjtkXUQm=@mail.gmail.com>
Content-Type: text/plain; charset="iso-8859-1"
Dear All,
Here is the the first draft announcement for our student paper contest.
Would you please give some comments and suggestions? Thanks.
https://docs.google.com/document/d/1pMPN6bLag30ib42xm7qzn1s7XlPfuJwvQ9vJoi7UVPs/edit?authkey=CKvf4KsG&hl=en#
Best regards,
Chaoqun Ni
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Message: 2
Date: Thu, 27 Jan 2011 00:50:52 -0500
From: Cassidy Sugimoto <cassidysugimoto at gmail.com>
Subject: Re: [Sigmet-officers] first draft of student paper contest
Cc: sigmet-officers at mail.asis.org
Message-ID:
? ? ? ?<AANLkTi=sA6zrNZNNYsaOTf_q+OTnJ2cQTBTwXwGNfEyL at mail.gmail.com>
Content-Type: text/plain; charset="iso-8859-1"
Thanks, Chaoqun! ?I made a few comments, but I think it looks great.
My primary question is whether the person can also submit to the ASIS&T
conference--we do not address whether the paper can be submitted to another
venue or in press. ?Thoughts from other officers?
On Thu, Jan 27, 2011 at 12:41 AM, Chaoqun Ni <chni at indiana.edu> wrote:
>
> Dear All,
>
> Here is the the first draft announcement for our student paper contest.
> Would you please give some comments and suggestions? Thanks.
>
>
> https://docs.google.com/document/d/1pMPN6bLag30ib42xm7qzn1s7XlPfuJwvQ9vJoi7UVPs/edit?authkey=CKvf4KsG&hl=en#
>
>
> Best regards,
> Chaoqun Ni
>
>
> _______________________________________________
> Sigmet-officers mailing list
> Sigmet-officers at mail.asis.org
> http://mail.asis.org/mailman/listinfo/sigmet-officers
>
>
--
Cassidy R. Sugimoto, PhD
Assistant Professor
School of Library and Information Science
Indiana University Bloomington
http://ella.slis.indiana.edu/~sugimoto<http://ella.slis.indiana.edu/%7Esugimoto>
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Judit Bar-Ilan
Head of Department
Department of Information Science
Bar-Ilan University, Ramat Gan, 52900, Israel
Tel: 972-3-5318351 Fax: 972-3-7384027
email: barilaj at mail.biu.ac.il
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Chaoqun Ni
Ph.D student in Information Science
School of Library & Information Science, Indiana University
1320 East 10th Street, Herman B Wells Library
Bloomington, IN 47405, USA
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