[Sigia-l] Archiving News and Blogs

[Melanie Kendell]

Hi Judith

You might want to consider a scheme where you have permanent and
ephemeral at each end of the spectrum and then a mechanism where items
that have not been accessed for a certain period atrophy and die.

So, for example,

* announcements that have regulatory consequences (eg stock exchange
mandated) would be considered permanent and the minimum time to keep
it would probably be spelled out in legislation (you may, of course,
choose to keep them longer).

* announcements that have only transitory meaning (eg the canteen
menu) would be marked as ephemeral and would expire immediately after
the information is no longer useful.

* other announcements could be set to fall into low-speed archives
after 3-6 months after the last time it was accessed and be erased out
of that archive if not accessed for a further 1 year (just make sure
that simply turning up in a search result isn't considered access -
only if that search result is expanded to see the actual article).

This way you protect the important stuff, discard the crap, and let
the "market" decide what else you should be keeping.

-Mel

On 20/03/07, Judith.A.Blankman at wellsfargo.com
<Judith.A.Blankman at wellsfargo.com> wrote:
> I'm looking for professional wisdom or opinions about how far back to
> archive news items on a intranet for a large financial services company.
>
>
> I'm sure it depends on the business owner and the nature of the content.
> The nature of the current content in question has to do with
> environmental news and career stories (features about how individual
> careers have evolved) and similar important, but non-business critical
> information. I'm also interested in opinions about business critical
> information that could be associated with managing risk.
>
> I realize from a technical standpoint that one can archive into the dark
> ages and retrieve via a search tool.
>
> The issue is the validity of the content and whether deeply archived
> information can create confusion or risk associated with keeping
> information beyond, for example, 3 years.
>
> Ideas? Methods? Preferences?
>
> Judith
>
> ....................................................
> Judith Blankman |  Sr. Information Architect
> Wells Fargo Corporate HR | Team Member Marketing
> judith.a.blankman at wellsfargo.com
>
>
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