[Sig-l] Project and Reserve funds

[Unsworth,Kristene]

Hi all,
Some didn't receive this email yesterday so I'm resending it now.

Kris

From: Unsworth,Kristene
Sent: Tuesday, July 11, 2017 2:30 PM
To: 'sig-l at asis.org'
Subject: Project and Reserve funds

Hi all,

July 31st is the last day to apply for Project and Reserve funds. Please do so!

Refer to Appendix C in the Officers manual for details, but the highlights are:

TYPES OF REQUESTS
There are five general types of requests which can be made.
1. Loans as front end money to be paid back at the completion of a money- making
project.
2. Cost-sharing projects between the SIG and the Fund.
3. Direct Grants from the Fund for special projects with high technical merit.
4. Emergency loans to SIGs which run into financial difficulties as a result of annual
operations.
5. Emergency grants to SIGs which run into financial difficulties. (In only special cases will money be given as a direct grant not requiring repayment.)

APPLICATION PROCEDURES
Any SIG wishing to apply for a loan or grant from the Fund may submit a written request
to the SIG Cabinet Director at any time, but at least 90 days before the money is to be used.  The request must be signed by the SIG Chair and must also contain a statement indicating that the SIG Treasurer has reviewed and approved the proposal. A request must contain the
following specific items:
1. SIG(s) making request.
2. Purpose, amount requested, type of request, and description of the project for which
funds will be used.
3. The SIG's resources that will be used to complete the project, e.g. technical experts, management capabilities, other sources of additional funds.
4. If it is a loan, the proposed terms of repayment.
5. Financial Statement from the SIG including latest treasury balance, and expected
itemized expenses for the remainder of the fiscal year.
6. Any special circumstances or considerations to the request.
7. Date before which a final decision regarding the request is required.

I've attached the special request documents that I wrote as Chair of SIG-IEP in 2014. It was successful so may serve as a sort of template.

Let me know if you have any questions.
The money is set aside for SIGs to use. Don't be shy about asking.

The only restrictions are:

RESTRICTIONS
The SIG Project and Reserve Fund will not be used to compensate ASIS&T members for
1. Travel expenses unless they are an intrinsic part of an approved SIG project and are specifically outlined in the original request.
2. Expenses incurred at an ASIS&T national or regional meeting unless they are part of an approved project
3. Expenses for breakfast, lunch and dinner meetings.
4. Honoraria to speakers at an ASIS&T national or regional meeting.
5. Professional time spent on a project.




~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
Kristene Unsworth, PhD.
Assistant Professor
ASIS&T SIG Deputy Director

The College of Computing & Informatics
Drexel University
3141 Chestnut Street
Philadelphia, PA 19104
Tel: 215.895.6016  |  Fax: 215.895.2494
Drexel.edu/cci<http://cci.drexel.edu/>

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