[Sig-l] Important Information about Upcoming Deadlines for SIGs before Annual Meeting

[Heather D. Pfeiffer]

Hi All,

I know all of you are getting ready for the Annual Meeting, but there are a
few things we need to get done first:

1) If you have not turned in your Annual Report for your SIG (I am missing
8 SIGs), please get it turned in now.  The SIG annual activities report
covers the period of August 1st, 2014 through July 31st, 2015 and should
include both qualitative and quantitative information about your SIG's
activities during the year, including descriptions of conference sessions,
publications, planning meetings, etc.


Submit your annual report here: http://www.asis.org/SIG/sigreportfom.html
These reports must be submitted by September 15th!

2) We are coming to the close of the FY15 budget year.  You must spend all
your SIG's allocated amount by September 30th.  There is no carry-over of
allocations (earned income carries over from year to year).  If you want to
use part of this year's SIG allocation for the Annual Meeting supplies,
purchase those supplies now and submit your receipts for reimbursement to
Jan Hatzakos at jan at asis.org.  If these supplies are not currently budgeted
in your FY15 budget, please update your budget to reflect them.  Any
allocation that is not spent by September 30th will go back to the ASIS&T
general fund or you can give any unused allocation funds to another SIG if
you contact Jan before September 30th with a letter from the Chair of the
SIG that wants to give the funds.

3) Start thinking about your FY16 budget which will include your workshops
and other activities at the Annual Meeting.  Talk to Vanessa at
vanessa at asis.org for prices on AV, food, etc.  She will also help your SIG
understand the amount of that will be charged as a registration fee for
your AM workshop.  Remember you can modify your budget through out the
year.

4) Once you have your annual report in start working on your election of
officers for next FY16 year.  It will be best if you do them by email or
survey before you get to the annual meeting.  You must elect a Chair (best
if you also elect a Chair-Elect), but other officers are optional. The
officer's manual (
http://www.asis.org/wiki/chapters-sigs/images/a/ad/SIG_Officer_Manual_2015_updates.pdf)
indicates that the best practice is to complete the election 6 weeks prior
to AM, so please don't wait if at all possible.  As soon as you have your
new officers, please email the names and emails to me,
heatherdpfeiffer at gmail.com.

Thank you so much and please ask questions if you don't understand any part
of this process.

Sincerely,
-Heather
Dr. Heather Pfeiffer
SIG Cabinet Director
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