[Sig-l] SIG roll call! PLEASE RESPOND

[Kathryn La Barre]

Greetings,
At this point, all SIG officers that have been reported to Chris Landbeck
and Jan Hatzakos should have been added to the SIG pages here:
https://www.asis.org/SIG/sigs.html

Two requests:
(1) Please take a moment to check your SIG's page for the accuracy of the
officer information. If you find errors please contact Jan Hatzakos (
jan at asis.org).

(2) One officer from each SIG should respond to me offlist at
klabarre at illinois.edu to verify your SIG's receipt of the information I
sent below. If you have any questions about the application process for SIG
project fund information or SIG released allocations please contact me, or
Chris Landbeck clandbeck at fsu.edu

On Tue, Mar 5, 2013 at 8:47 PM, Kathryn La Barre <klabarre at illinois.edu>wrote:

> *Thanks to all 15 SIGs for responding to the call for budgets! *
>
> * *
>
> *SIGs are now invited to apply for awards from: *
>
> *(1) the Released SIG Allocations Fund. Details below.*
>
> *or *
>
> *(2) the SIG Project and Reserve Fund. Awards must be spent prior to
> September 30, 2013. *
>
> * *
>
> *Released SIG Allocations Fund ($1523.00)*
>
> This year released allocations total $1523.00. This doesn’t happen every
> year. Requests for funds from this fund may be submitted at any time, but
> all submissions must follow the approved procedures and guidelines.  (below)
> Awards must be spent prior to the close of fiscal year 2013 (September 30,
> 2013). SIG allocations that are unspent will be returned to ASIS&T at the
> close of the fiscal year. (NOTE: SIGs have two sources of money – earned
> income and allocations. SIGs with earned income carry these funds over from
> year to year. Allocations must be spent in the fiscal year during which
> they were provided). The limitations on types of requests below do not
> apply to requests from this fund.
>
> * *
>
> *SIG Project and Reserve Fund ($12,000.00)*
>
> The SIG Project and Reserve Fund was established by the Board of Directors
> to assist SIGs that want to undertake worthwhile projects but lack
> sufficient funds.  It also exists as an emergency or loan fund for SIGs
> that run into financial difficulties.  The FY13 fund contains $12,000.
> The Fund is administered by the SIG Cabinet Steering Committee.  The SIG
> Cabinet Director regularly reports to the Board of Directors and the SIG
> Cabinet on each use of the Fund. Requests for funds from the SIG Project
> and Reserve Fund may be submitted at any time, but all submissions must
> follow the approved procedures and guidelines.  (below)
>
>
>
> *TYPES OF REQUESTS (limitations apply only to applications to the SIG
> Project and Reserve Fund)*
>
> There are five general types of requests which can be made.
>
> 1. Loans as front end money to be paid back at the completion of a money-
> making project.
>
> 2. Cost-sharing projects between the SIG and the Fund.
>
> 3. Direct Grants from the Fund for special projects with high technical
> merit.
>
> 4. Emergency loans to SIGs which run into financial difficulties as a
> result of annual operations.
>
> 5. Emergency grants to SIGs which run into financial difficulties. (In
> only special cases will money be given as a direct grant not requiring
> repayment.)
>
>
>
> *APPLICATION PROCEDURES*
>
> Any SIG wishing to apply for a loan or grant from the Fund may submit a
> written requestto the SIG Cabinet Director, Chris Landbeck
> clandbeck at fsu.edu  at any time, but at least 90 days before the money is
> to be used.  The request must be signed by the SIG Chair and must also
> contain a statement indicating that the SIG Treasurer has reviewed and
> approved the proposal. A request must contain thefollowing specific items:
>
> 1. SIG(s) making request.
>
> 2. Fund from which you are applying.
>
> 3. Purpose, amount requested, type of request, and description of the
> project for whichfunds will be used.
>
> 4. The SIG's resources that will be used to complete the project, e.g.
> technical experts, management capabilities, other sources of additional
> funds.
>
> 5. If it is a loan, the proposed terms of repayment.
>
> 6. Financial Statement from the SIG including latest treasury balance, and
> expected itemized expenses for the remainder of the fiscal year.
>
> 7. Any special circumstances or considerations to the request.
>
> 8. Date before which a final decision regarding the request is required.
>
>
>
> *CABINET STEERING COMMITTEE EVALUATION PROCESS*
>
> Upon receipt of the request, the Cabinet Director will forward copies to
> the Cabinet Steering Committee with any appropriate comments or
> recommendations. The Cabinet Steering Committee will either approve or
> disapprove the request by a majority vote with the Director only voting to
> break a tie.
>
>
>
> *CRITERIAL FOR APPROVAL*
>
> The Steering Committee will use the following considerations in making a
> decision.
>
> 1. Is the project technically valuable?
>
> 2. Does the SIG have the resources to bring it to successful completion?
>
> 3. How much money is in the Project and Reserve Fund?
>
> 4. Is the amount requested reasonable for the Fund to handle and is it
> reasonable for thevalue of the project?
>
> 5. The special considerations submitted in the SIG request.
>
>
>
> *SPECIAL EMERGENCY ALLOCATIONS*
>
> Under special circumstances the SIG Cabinet Director will have
> discretionary authority to make emergency allocations of up to $200.  These
> may either be in the form of a grant or loan.
>
>
>
> *RESTRICTIONS*
>
> The SIG Project and Reserve Fund will not be used to compensate ASIS&T
> members for
>
> 1. Travel expenses unless they are an intrinsic part of an approved SIG
> project and are specifically outlined in the original request.
>
> 2. Expenses incurred at an ASIS&T national or regional meeting unless they
> are part of an approved project
>
> 3. Expenses for breakfast, lunch and dinner meetings.
>
> 4. Honoraria to speakers at an ASIS&T national or regional meeting.
>
> 5. Professional time spent on a project.
>
>
>
> Please feel free to contact any of the following individuals who serve on
> the SIG Cabinet Steering Committee  if you have any questions about this
> process:
>
>
>
> SIG Cabinet Director, Chris Landbeck clandbeck at fsu.edu
>
> Deputy SIG Cabinet Director, Kathryn La Barre klabarre at illinois.edu
>
> Advisor, Sarah Buchanan sarahab at utexas.edu
>
> Advisor, Cassidy Sugimoto sugimoto at indiana.edu
>
> Advisor, Lynn Westbrook lynnwest at ischool.utexas.edu
>
>
>
>
>
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