[Asis-l] ESSIR 2015: invitation to tender for hosting

[Sergrej Sizov]

INVITATION TO TENDER FOR HOSTING ESSIR 2015
-------------------------------------------

The  Steering Committee  of  the European  Summer School on Information
Retrieval (ESSIR) invites interested parties to
submit bids to host ESSIR in 2015.

INTRODUCTION

ESSIR is  a five-day summer school (Monday to Friday) which has significantly
increased in  size over time and is now
organised every two years.

ESSIR gives participants a grounding in the core subjects of Information
Retrieval  (IR):  architectures;  algorithms;
formal theoretical  models; evaluation theory  and practice, as well as a
coverage of recent topics and trends in the field.
ESSIR also provides an opportunity for participants to discuss a wide variety of
IR topics with each other and the lecturers.

ESSIR is aimed at: advanced  undergraduate students; PhD students; post-doctoral
researchers; academic and industrial researchers; developers.

Traditionally, ESSIR is co-located with several accompanying events (such as
Symposium on Future Directions in Information Access, FDIA)
that give the participants an excellent opportunity for focused discussions on
recent emerging topics in Information Retrieval.

ESSIR 2015 will be the "anniversary" 10th ESSIR.

Further details on ESSIR can be found at

http://ims.dei.unipd.it/websites/essir/index.html

and

http://en.wikipedia.org/wiki/European_Summer_School_in_Information_Retrieval


PROPOSAL SUBMISSION AND SELECTION

Parties  interested in  hosting ESSIR 2015 are invited  to submit proposals, in
PDF format, by email to both the ESSIR Steering Committee co-chairs

   Sergej Sizov   [sizov at hhu.de]

and

   Steffen Staab  [staab at uni-koblenz.de]

by 
   10 January 2015

Proposals will be evaluated by the ESSIR Steering Committee. Evaluation
will take into account:

- venue and timing: attractiveness of the location, hosting facilities,
transportation options, accommodation, social program options, targeted
event week, key dates, avoidance of timing conflicts with  other relevant
IR events and large-scale local public events.

- scientific program: foundational IR topics, special lectures,
accompanying events (podium discussions, poster sessions, etc.), strategy
for acquiring and organizational support of high-quality IR
lecturers. Proposals should also take into consideration the scheduling of
relevant co-located events (symposiums, workshops) like FDIA.

- support for student participants: grants, special conditions for
participation and/or accommodation, opportunity to collect ECTS credit
points, networking events, opportunities for personal dialogue with ESSIR
lecturers.

- financial viability: initial draft of the financial plan including major
fixed and variable costs, budget cut-off points, strategy of sponsoring
acquisition.

- plans for organisation: local organizer consortium and its expertise in
event/hosting management, key roles and initial responsibility
assignments. Analysis of major risks (such as
appropriate number of participants, commitment of key lecturers,
sufficient amount of sponsoring) and reasonable fallback options.

- dissemination and publicity: plans for reaching the target audience
through mailing lists, direct contacts to IR groups, scientific social
networks, Web 2.0 channels, Web presence. Opportunities
to share ESSIR materials within IR community: slides, video lectures,
scripts, post-proceedings, etc.

Supplemental information for proposal preparation can be found at:

http://www.web-science.eu/essir

Best regards
ESSIR EC team