[Asis-l] FW: [CNI-ANNOUNCE] ARL Spec Kit on Institutional Repositories Available

[Richard Hill]

Forwarded.  Dick Hill

_____
Richard B. Hill
Executive Director
American Society for Information Science and Technology
1320 Fenwick Lane, Suite 510
Silver Spring, MD  20910
Fax: (301) 495-0810
Voice: (301) 495-0900 
________________________________________
From: CNI-ANNOUNCE -- News from the Coalition [mailto:CNI-ANNOUNCE at cni.org]
On Behalf Of Clifford Lynch
Sent: Monday, August 21, 2006 12:30 PM
To: CNI-ANNOUNCE -- News from the Coalition
Subject: [CNI-ANNOUNCE] ARL Spec Kit on Institutional Repositories Available

This survey provides up-to-date information about the deployment patterns
and strategies for institutional repositories at many of our leading
research institutions in the United States and Canada. Readers of
CNI-announce who were interested in CNI's 2005 work exploring repository
deployment will likely want to review this newer information.

Fowarded from the Association of Research LIbraries (ARL) announcement list.

Clifford Lynch
Director, CNI

-----------------------------

ARL Publishes SPEC Kit 292:
INSTITUTIONAL REPOSITORIES
Since 2002, when DSpace and other institutional repository (IR) software
began to be available, an increasing number of research libraries and their
parent institutions have established institutional repositories to collect
and provide access to diverse locally produced digital materials. This
emerging technology holds great promise to transform scholarly
communication, but it is still in its infancy. This survey was intended to
collect baseline data about ARL member institutions' institutional
repository activities.
For the purposes of this survey, an IR was simply defined as a permanent,
institution-wide repository of diverse locally produced digital works (e.g.,
article preprints and postprints, data sets, electronic theses and
dissertations, learning objects, and technical reports) that is available
for public use and supports metadata harvesting. If an institution shares an
IR with other institutions, it was within the scope of this survey. Not
included in this definition were scholars' personal Web sites; academic
department, school, or other unit digital archives that are primarily
intended to store digital materials created by members of that unit; or
disciplinary archives that include digital materials about one or multiple
subjects that have been created by authors from many different institutions
(e.g., arXiv.org).
The survey was distributed to the 123 ARL member libraries in January 2006.
Eighty-seven libraries (71%) responded to the survey. Of those, 37 (43%)
have an operational IR, 31 (35%) are planning for one by 2007 at the latest,
and 19 (22%) have no immediate plans to develop an IR. The survey found that
most IRs had been established in the last two years (or had just been
established). By far, the library was likely to have been the most active
institutional advocate of the IR. It was also likely to have been the
primary unit leading and supporting the IR effort, sometimes in partnership
with the institutional information technology unit. The main reasons for
establishing an IR were to increase the global visibility of, preserve,
provide free access to, and collect and organize the institution's
scholarship.
By a large majority, the most frequently used local IR software was DSpace,
with DigitalCommons (or the bepress software it is based on) being the
system of choice for vendor-hosted systems. Local systems usually either ran
under variants of Linux or Windows on an Intel-based server or under Solaris
on a Sun server. A typical IR holds about 3,800 digital objects, with
electronic theses and dissertations, article preprints and postprints,
conference presentations, technical reports, working papers, conference
proceedings, and multimedia materials being the most common types of
documents. IRs normally support OAI-PMH and, a little over half the time,
OpenURL.
The average IR start-up cost has been around $182,500 and its average
ongoing operation budget is about $113,500. Reallocated funds from the
library's budget are a key source of IR support, as are new funds from
grants and the parent institution. Staff have been the largest single IR
budget item during start-up and remain so in ongoing budgets. Many IRs were
funded without dedicated budgets, using existing personnel and technical
resources. The typical IR is supported by about 28 full-time equivalent
staff from a variety of units within the library and elsewhere, a digital
library/initiatives unit managed it, and that unit reported to a high-level
library administrator, such as an assistant or associate dean/director.
Although institutional repositories are at an early stage of development,
ARL libraries have demonstrated a strong preliminary commitment to them.

This SPEC Kit includes documentation from respondents in the form of IR home
pages, IR usage statistics, deposit policies, metadata policies,
preservation policies, and IR proposals.
The table of contents and executive summary from this SPEC Kit are available
online at http://www.arl.org/spec/SPEC292web.pdf.
ORDERING INFORMATION
SPEC Kit 292, Institutional Repositories
University of Houston Libraries Institutional Repositories Task Force * July
2006 * ISBN 1-59407-708-8 * 176 pp. * $45 ($35 ARL members)
Shipping and Handling
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SPEC KITS EXCHANGE INFORMATION
Designed to examine current research library practices and policies and
serve as resource guides for libraries as they face ever-changing management
problems, each SPEC Kit contains a summary analysis, survey questions with
tallies, pertinent documentation from participating libraries, and a reading
list and Web site references for further information on the topic.
SUBSCRIBE TO SPEC!
2006 SPEC Kit subscription (ISSN 0160-3582): $210 ARL member/$280 nonmember,
six issues per year, shipping included (additional postage may apply outside
North America).
 
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Kaylyn Hipps
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Association of Research Libraries
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